2018-06-06 Agenda

Ocean Grove Community Association

Agenda for Committee Meeting

to be held

7.00pm Wednesday 6 June 2018

at

Ocean Grove Bowling Club

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www.ogca.com.au

 
Item Description Action By
1.0 ATTENDANCE ALL
1.1

Present and Apologies 

Apologies :

 
1.2 Public :  
2.0 Special Presentation / Guest(s)  
2.1 Nil planned  
3.0   ALL
  Acceptance of previous meeting’s minutes.  
4.0 CORRESPONDENCE: ALL
  In:   Invoice for Shell Road Pavilion  
  Out: Brief to Mayor office on Forum, various email post Community Forum  
5.0 BUSINESS ARISING  
5.1 Treasure’s Report / Finance
  • Balance:$
  • Expenditure $165 for hire of Shell Road Pavilion for Community Forum on 23 May
HD
5.2 OGCA Website / Facebook All
5.2.1

Websitehttp://www.ogca.com.au                (Committee Lead - Phil Edwards)

Yet to be uploaded – post Forum report, Minutes of AGM

All
5.2.2 Facebook Good response to advertising Community Forum – usage increasing.  
5.3 New Committee Members – Election of Office Bearers
  • Election of Office Bearers of Chairperson, Secretary and Treasurer
All
5.4 Fund Raising – nothing further planned for 2018. All
5.5 Spare All
5.6 Planning Matters  
5.6.1 Spare  
5.6.2 Spare  
5.6.3 Ocean Grove Principal Pedestrian Network (Committee Lead - Phil Edwards)
  • No change to Council position and timing.
  • Discussion do we push this or now let it run its course?
PE
5.7

Traffic Matters (VicRoads/COGG)                (Committee Lead – Gordon King)

  • Next meeting date
GK
5.7.1

Grubb Road Duplication                           (Committee Lead – Gordon King)

GK
5.7.2

Overhanging Bushes on Shell Road – Impact on Cyclists

                                                                         (Committee Lead – Noel Emselle)

    Post forum email response for Jake Brown 24/5 indicating Council has commenced. – need to check.

NE
5.7.3 Walking Track Refurbishment – Grubb Road to Nature Reserve (Committee Lead – Gordon King)
  • Update
 
5.8 Community Forums  
5.8.1

School Based Forum -                                 (Committee Lead – Karen Thorton)

          Update

 
5.8.2

State Election Candidates Forum – 14 Nov 18              (Committee Lead – tba)

  • Who in OGCA to lead?
  • State Election date is 24 Nov 18. Plan for forum on Wed 14 Nov.

     Consider shared with Barwon Heads as they are part of the Bellarine District.

  • Coordination with CBCA?
All
5.8.3

Forum - Meet the Councillors -23 May      

                                            (Committee Lead – Phil Edwards & David Reid)

  • Outcomes (see Notes for the Forum for potential issues)
  • Actions OGCA should take up and who in OGCA should lead
  • Lessons learnt
  • When/if to do again
 
5.8.4 BE&CH                                                                        (Committee Lead – Noel Emselle)
  • Update on funding options for Forum
NE
5.8.5 Spare All
5.9 Barwon Heads Association Meetings 
  • Update
 
5.10 OG Voice Newsletter                               (Committee Lead - Phil Edwards)
  • Media release post 23 May Community Forum to the Voice by 30 May
PE
5.11 Bellarine Community Safety Workshop(Committee Lead – Gordon King)
  • Meeting dates 10am Friday – 15 Jun, 14 Sep and 14 Dec 18
GK
5.12 Council Meeting Agenda                      (Committee Lead – Karen Thorton) KT
5.13 Spare  
5.14 Combined Bellarine Community Associations (CBCA)
  • Meeting dates are: 10 am Springdale Centre Drysdale 19 May, 21 Jul, 15 Sep, 17 Nov and 16 Feb 19.
  • Confirm attendance at 21 Jul meeting – who?
PE
6.0 NEW BUSINESS  
6.1 Adopting Agenda Issues Lead – - see 5.8.2 to be resolved All
6.2 Discussions with OG Business Assn
  • OGBA interested in working together on selected issues.
  • What is OGCA approach?
PE
6.3 Availability to Chair committee meetings in 2018
  • Review responses (see April Minutes)
All
6.4 Spare  
6.5 Enhancing Attendance
  • Review (see April minutes)
All
7.0 NEXT Committee MEETING  
7.1 7.00pm Wednesday 4 Jul at Ocean Grove Bowling Club – Board Room All
7.2 Future meeting dates for 2018 - 7.00pm first Wednesday of each month: 1 Aug, 5 Sep, 3 Oct, 7 Nov and 5 Dec Note
8.0 NEXT COMMUNITY FORUM  
8.1 Not yet planned All