2018-05-02 Minutes

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Category: Committee minutes
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Ocean Grove Community Association

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Committee

Minutes of Meeting

held

7.00pm Wednesday 2 May 2018

at

   Ocean Grove Bowling Club

    
Item Description

ü Present

x Apology

 Minutes Distributed
1.0 ATTENDANCE    
 

Meeting Opened at 7.00pm

Meeting Closed at 8.00pm

    
1.1 Committee    
  Michael Harbour (MH) (Chairperson) X ü
  Howard Deane (HD) (Deputy Chairperson/Treasurer) ü ü
  Phil Edwards (PE) (Secretary) ü ü
  David Reid (DR) X ü
  Karen Thornton (KT) X ü
  Gordon King (GK) ü ü
  Michael Schomacker (MS) X ü
  Noel Emselle (NE) X ü
  Jo Hawthorne (JH) X ü
  Ian Rabone (IR) ü ü
1.2 Public    
  NIL    
2.0 Special Presentation/Guests  
  NIL  
3.0 MINUTES OF PREVIOUS MEETING Action By
3.1
  • Minutes of previous meeting accepted as being correct.
 All
4.0 CORRESPONDENCE  
4.1 Correspondence In  
 
  • NIL
 PE
4.2 Correspondence Out  
 
  • Community Forum correspondence out:Event Brief to the Mayor’s Office, Article for Voice and flyers(cc copies provided to Bellarine Ward Councillors)
 PE
5.0 BUSINESS ARISING  
5.1 Treasure’s Report / Finance
  • Current balance $1822.91;
  • Cheque ($1092.85) from OG Rotary Club from market gold coin banked
  • Website through to 14/9/2019.

HD
5.2 OGCA Web Site / Facebook  
5.2.1 WebSite       http://www.ogca.com.au                  (Committee Lead - Phil Edwards)
  • Website updated
  • AGM Agenda 2018, AGM Minutes 2017 added to website (under Committee Minutes)
  
5.2.2 Facebook                                                            (Committee Lead - Phil Edwards)
  • Community Forum posted

HD
5.3 New Committee Members
  • NIL
  
5.4 Fund Raising
  • No change - None planned or required until Caravan Park Xmas raffle in conjunction with the Lions Club.
  
5.5 Spare  
5.6 Planning Matters  
5.6.1 Spare  
5.6.2 Spare  
5.6.3 Ocean Grove Principal Pedestrian Network         (Committee Lead - Phil Edwards)
  • No change from previous meeting.
 PE

5.7		 Traffic Matters (VicRoads/COGG)                       (Committee Lead – Gordon King) GK
5.7.1 Duplication of Grubb Road                                     (Committee Lead – Gordon King)
  • No change.
 GK
5.7.2 Overhanging Bushes on Shell Road – Impact on Cyclists (Committee Lead – Noel Emselle)
  • Overhanding vegetation on Shell Road (OG to Pt Lonsdale)Issue advised to VicRoads/COGG at the Grubb road meeting (see 5.7) – neither organization were sure who “owned Shell Road” ie VicRoads or COGG and therefore who was responsible.
 NE
5.8 Community Forums -  
5.8.1 School based forum -                                                 (Committee Lead – Karen Thorton)
  • No discussion.
 KT
5.8.2
  • State Election Candidates Forum (Committee Lead – tba)

o    No change

o    State Election date is 24 Nov 18. Plan for forum on Wed 14 Nov.

o   Still require a Committee lead.

 PE
5.8.3
  • AGM Combined with Meet the Elected Councillors - (Committee Lead – Phil Edwards & David Reid)

o    Time & Venue confirmed. Shell Road Pavilion 50 Shell Road Ocean Grove, 23 May, 6-8pm. Venue cost $150

o    Mayor & Bellarine Ward Councillors confirmed.

o    Advertising in progress – print & social media

o    Good interest indicated on fbook to date.

o   Overall – in hand.

PE

DR
5.8.4 BE&CH Proposal                                                              (Committee Lead – Noel Emselle)
  • NE requested possible dates to allow future planning.
  • Committee suggested late Sep/Oct 2018 or Feb 2019

NE
5.8.5
  • Spare
  
5.9 Barwon Heads Association (BHA) Meetings
  • HD and IR attended BHA meeting in April.Nothing significant to report.
  
5.10 The Ocean Grove Voice                                        (Committee Lead – Phil Edwards)
  • Newsletter submitted
  • Community Forum PR submitted
 PE
5.11 Bellarine Community Safety Committee              (Committee Lead – Gordon King)
  • Meeting dates are 10 am Friday – 15 Jun, 14 Sep and 14 Dec 18. Dates are in our webpage calendar.
  • GK to attend June.
 GK
5.12 Council Meeting Agenda                                    (Committee Lead – Karen Thorton)
  • No report
 KT
5.13 Spare  
5.14 Combined Bellarine Community Associations (CBCA)
  • Future meeting dates are: 10 am Springdale Centre Drysdale 19 May, 21 Jul, 15 Sep, 17 Nov and 16 Feb 19.  Dates are in our webpage calendar.
  • HD agreed to attend the 19 May meeting.
 All
6.0 NEW BUSINESS  
6.1 Meeting with OG Business Association.  HD advised opportunity to work together exists. All
6.2 Spare All
6.3 Committee Leads on Issues/Agenda Items
  • Still require lead for State Election Forum
 All
6.4 Nominations for Committee the AGM on 23 May
  • Phil Edwards, Noel Emselle, Michael Harbour, Jo Hawthorn, Gordon King, Ian Rabone, David Reid, Karen Thornton
  
6.5 Enhancing Attendance
  • No discussion
 All
7.0 NEXT COMMITTEE MEETING  
7.1 7pm 6 Jun at the Ocean Grove Bowling Club – Board Room. All
7.2 2018 Meeting Dates:   7pm
  • 4 July, 1 August, 5 September, 3 October, 7 November, 5 December
 Note
8.0 Next community forum  
8.1
  • 23 May 6pm venue TBA  – with Councillors  (see 5.8.3)
 All