2015-07-08 Minutes

Ocean Grove Community Association

Committee

Minutes   of Meeting

held

7.30pm Wednesday 8 July 2015

at

   Ocean Grove Bowling Club

                                                   

                                             

       

 
Item Description

ü Present

x Apology

Minutes   Distributed
1.0 ATTENDANCE    
1.1 Meeting   Opened at 7.30pm    
  Michael Harbour (MH) (Chairperson/Secretary) ü ü
  Howard Deane (HD) (Deputy/Treasurer) ü ü
  Ray Davey (RD) x ü
  Phil   Edwards (PE) ü ü
  Geurt   Hey (GH) x ü
  Gordon   King (GK) ü ü
  David Reid (DR)  ü ü
  Michael Schomacker (MS) ü ü
  Michael welcomed all the new Committee Members    
2.0 Special   Presentation/Guests  
  Nil. Note
3.0 MINUTES   OF PREVIOUS MEETING Action By
3.1 Acceptance of   previous meeting’s minutes – 6 May 2015 endorsed. They can now be put on the   OGCA web site and Facbook. All
4.0 CORRESPONDENCE  
4.1 Correspondence In  
  Invoice   for G21 Membership - $50. It was agreed that we would not renew our   membership. HD/GK
4.2 Correspondence Out  
  OGCA response to   Structure Plan Review. Note
5.0 BUSINESS   ARISING  
5.1 Town Centre – Urban Design Framework (UDF)
  • Agreed we should seek community input into   priortising projects/implementation program. This will be a separate   Community Forum after the Minister for Planning approves the UDF. MH advised   that Council is still waiting for the Minister for Planning’s approval.   (Note: New Minister)  

MH/All

5.2

Traffic   Matters

Next meeting   VicRoads/COGG will be 10.30am Wednesday 19 August 2015 at VicRoads Fyans   Street Office.

COGG Traffic Unit   has also been invited to meet at Ocean Grove to discuss;

  • Presidents Ave/The Terrace intersection,
  • Speed limits in Presidents Ave,
  • Exiting the main car park on to Presidents   Ave.
  • MS also raised the issue of when Kingston   Estate is to provide connection to Grubb Road.
  • VicRoads also planning to have Community   Information Session for the Tuckfield St. / Marlin Dve. intersection – August   / September 2015.

MH/All

5.3

Fund Raising

Need to   explore options for raising funds.

  • Lions Raffle – Proposing to be an annual   event in January each year.
  • Rotary – Maybe approach Rotary to do fund   raising event at one of their Sunday Markets. HD/MH to prepared letter to President   of OG Rotary.
  • Local Government Grants.
  • Gold coin donation at Community Forums.

HD

HD/MH

All

All

5.4 OGCA Web Site / Facebook  
5.4.1 WebSite
  • Agreed   to allow Meredith to update the web site on a monthly basis. Also agreed to   include Minutes, Reports, Media Releases.
  • Need   to update photos etc.

MH

MF

5.4.2 Facebook
  • Facebook now fully active and linked to the web site.

Note

             


5.5 Treasure’s Report / Finance
  • Opening Bank Balance – $866
  • Credit of $60
  • Debit $70 for AGM Tea
  • Current Balance $856

HD/PE

5.6 Localism
  • Nothing to Report.  

RD

5.7 Barwon Heads Association Meetings
  • MH discussed with Judith Brooks (BHA)   about having joint meetings and Community Forum in 2015. Judith will discuss   with her Committee. HD to follow up with Judith.

MH/HD

5.8 Community Forums  
5.8.1

Possible Forums for 2015

  • Ocean Grove UDF Priorities
  • Mayor to speak at Barwon Heads Hall. Judith Brooks (BHA) is   organising. MH has discussed with Mayor. MH will follow up with Judith   Brooks.
  • Joint Forums with BHA;

-           Local member for Bellarine District State Candidate. (Lisa Neville)

  • Also possible to have a meeting to ‘meet the community’ in the new   Early Children’s Centre or Surfside Centre.
  • Committee to think of any other new Community Forum topics.

All

All

5.9 The OG Voice
  • MH will prepared a July 2015 newsletter for The Voice.

MH

5.10

OGCA Model Rules

The   AGM passed the motion to change the Model Rules – Rule 55 – Terms of office,   regarding 2 year term in lieu of current 1 year terms. Wording as follows:

Rule 55 – Term of Office   Subrule

 

  1. (1)Shall be replaced with:-

Subject to subrule (3) and rule 56, a committee member holds office   until the conclusion of the Annual General Meeting two years after the date   of their election.

 

At the first election   held after the adoption of this subrule the 50% of committee members with the   highest number of votes will be elected for the full term of 2 years and the   remaining 50% will be elected only for a term of 1 full year.

MH will advise the Consumer Affairs   Victoria prior to next AGM.  

Note

MH

5.11 New Committee Members
  • Need to discuss how we can attract new Committee members.
  • GH suggested approaching other organisations (e.g. Rotary, Lions,   Business Association, etc.) to share/rotate committee members.

All

5.12

2015 AGM

The AGM was held on   7.00pm Wednesday 3 June 2015 was very successful with approximately 60 people   attending.

Note

5.13 Ocean Grove Structure Plan Review
  • We submitted a response to the Ocean Grove Structure Plan Review and   suggested meeting with Council Officers to discuss.

Note

6.0 NEW BUSINESS  
  Nil.  
7.0 NEXT COMMITTEE MEETING  
7.1 Next   normal meeting to be held 7.30pm Wednesday 5 August 2015 at the Ocean   Grove Bowling Club. All
7.2 2014   Meeting dates: 7.30pm First Wednesday of each month: 2 September, 7 October, 4   November, 2 December. Note
8.0 Next   community forum  
8.1 To   be advice. All