2018-11-7 Agenda

Ocean Grove Community Association Inc

Agenda for Committee Meeting

to be held

7.00pm Wednesday 7 November 2018

at

Ocean Grove Bowling Club

This email address is being protected from spambots. You need JavaScript enabled to view it.

www.ogca.com.au

V: 29/10/18

 
Item Description Action By
1.0 ATTENDANCE ALL
1.1

Present :   

Apologies: Michael Harbour

 
1.2 Public :  
2.0 Special Presentation / Guest(s)  
2.1    
3.0   ALL
  Acceptance of previous meeting’s minutes.  
4.0 CORRESPONDENCE: ALL
 

In:   

Invoice for drawings (Grubb Road)

Email COGG 16/10  – PPN update (Aaron McGlade) see Agenda item 5.6.1

Email from Councillor Asher re inputs for next COGG budget cycle

Invite to attend Barwon Community Health AGM 5:45 Tues 27 Nov; Drysdale Community

Health Centre

Membership invitation to Greater Geelong and Bellarine Community Safety Network Project Working Group.

Spaces, Places and Services Survey for the City of Greater Geelong – 10 am Fri 16th at the OG Library Meeting Room

Response from Sarah Henderson – re perhaps attend forum

RRV early themes from community meeting

 
 

Out:

8/10 5 x letters to schools for newsletters to promote forum.

9/10 Email to COGG re issues post 8 Oct meeting with Regional Roads/COGG.

Emails various re website hosting server change requirement.

Minutes of meeting - Regional Roads/COGG/OGCA.

Letter to Lisa Neville re cost estimate for Grubb Rd/Adco intersection improvement ($350K).

Media Release to Voice – Grubb/Adco intersection (published front page in Voice 24/10)

Facebook survey monkey.

Email to CBCA re consolidated list of COGG budget priorities (draft list – for discussion/confirmation at this meeting.

29/10 Letter (by email) to State Government candidates – issues.

29/10 Email to RRV re any early outcomes from 9 Oct community engagement they can share.

30/10 Media Release to Voice – Forum election issues & ad for the 14 Nov Forum.

3/11  Media  Release to Addy, Echo etc – Forum Election Issues;   call from Rusty Woodger Light Rail follow up

5/11 Response to Michael Bell

 
5.0 BUSINESS ARISING  
5.1

Treasure’s Report / Finance

  • Balance:$ $1601
NE
5.2 OGCA Website / Facebook                      All
5.2.1

Websitehttp://www.ogca.com.au                (Committee Lead - Phil Edwards)

Changed to new nameservers due to server replacement by website hosting company (no front end change). No cost.  One broken link on website.

PE
5.2.2

Facebook                                                         (Committee Lead - Phil Edwards)

Continues to gain wider engagements.

Survey use – discuss at 5.8.2

PE
5.3

New Members

  • New application form - copy emailed to all Committee members for their use
  • Discussion:

o    Rotary Market – 2nd December – Opportunity to promote OGCA with – need a lead and volunteers. (about 2 hours 9-11)

o    Material & Equip required, tent/shelter, OGCA Banner, Table, chairs, Membership Applications, one page flyer/handout (on reverse of application)

All
5.4 Fund Raising
  • Lions – Waiting advice back from Howard Deane/ MH
  • Rotary – Verbal advice - Not available for 2018/2019 Summer season markets.
All
5.5 Spare  
5.6 Planning Matters  
5.6.1

Ocean Grove Principal Pedestrian Network

(Committee Lead – Michael Harbour)

  • 16/10 COGG (Aaron McGlade) advised that council staff will be briefing Council on 20 Nov on the proposed special charge to fund the PPN and will provide an update the Community after that.
PE
5.7

Traffic Matters (VicRoads/COGG)                

 
5.7.1 VicRoads/COGG/OGCA Meetings                  (Committee Lead – Gordon King)
  • Last meeting Monday 8 October 2018 at VicRoads – Minutes distributed previously
  • Next meeting 25 Feb 2019 9:00am
  • Waiting feedback from COGG on Grubb Rd path (Agenda Item 5.7.4), Wallington Road & Thacker St.
GK
5.7.2 Grubb Road Upgrade                           (Committee Lead – Gordon King)
  • Region Roads Victoria community engagement 9 Oct – outputs if know.Good community attendance – about 70.
  • Waiting RRV feedback.

GK

5.7.3 Spare  
5.7.4

Walking Track Refurbishment – Thacker Street to Nature Reserve

                                                                         (Committee Lead – Gordon King)

GK
5.7.5 Traffic Flow Pattern (The Terrace)                  (Committee Lead – David Read) DR
5.7.6

Orton Street Presidents Avenue Intersection

  • Included on our State election agenda for funding.
  • Regional Roads update from meeting of 8 Nov – RRV investigated solution; signalize, not funded.
All
5.8 Community Forums  
5.8.1 School Based Forum -                                 (Committee Lead – Karen Thorton)
  • Proposal to remove from Agenda at this time.
KT
5.8.2

State Election Candidates Forum – 7.00pm Wednesday 14 November 2018

                                                                           (Committee Lead – Phil Edwards)

Update:

  • Update distributed to all prior to meeting.
  • OCGA tasks on the night of the Forum.
  • Survey Monkey outputs – distributed before meeting for consideration.

All

PE

5.8.3

Bellarine Environment & Cultural Heritage Centre    

(Committee Lead – Noel Emselle)

  • NE to Update.
NE
5.9 Barwon Heads Association (BHA) Meetings 
  • PE attended BHA Parking meeting 26/10. Attendance incl RRV, COGG & Barwon Coast CEO.RRV briefed their plan for improving traffic flow through Barwon Heads & OG in the peak period.Copy of their draft minutes sent separately.
PE
5.10 OG Voice Newsletter                               (Committee Lead - Phil Edwards)
  • Media release regarding election issues.
  • Media releases Grubb/Adco intersection.

PE

MH

5.11 Bellarine Community Safety Workshop(Committee Lead – Gordon King)
  • Apology for 10am Friday – 12 Oct 10:30am
  • Next meeting date and attendance. ?
GK
5.12 Council Meeting Agenda                      (Committee Lead – Karen Thorton)
  • Council meetings (7.00pm 4th Tuesday of every month) are now streamed live.
KT
5.13 OG Business Association                           (Committee Lead – Phil Edwards)
  • Issues based engagement yet to be discussed with OGBA.
PE
5.14

Combined Bellarine Community Associations (CBCA)

  • Meeting dates are: Saturday’s 10.00am at Springdale Centre Drysdale -

-       2018 - 13 Oct (9am) Special Meeting with Lib Candidate,

-       2018 – 3 Nov Special Meeting on “projects” 

-       2018 - 8 December

-       2019 - 16 February.

PE
5.15

State Election Issues (Lobbying)

-       Issues list sent separately

All

MH

6.0 NEW BUSINESS  
6.1 Motion for approval to pay account - $160 for creation of CAD drawing for Grubb Road upgrade input  
6.2 Committee Meetings - 5 Dec 18 and 2 Jan 19    5 Dec – OGCA Xmas Dinner ? PE
6.3 Using e-calendar invites for meeting attendance/apologies advice PE
6.4 Possible Forum – Dementia – Jo Hawthorne to raise JH
6.5    
7.0 NEXT Committee MEETING  
7.1 7.00pm Wednesday 5 December 2018 at Ocean Grove Bowling Club – Board Room All
7.2

Future meeting dates for 2019 - 7.00pm first Wednesday of each month:

6 Feb, 6 Mar, 3 Apr, 1 May, 5 Jun, 3 Jul, 7 Aug, 4 Sep, 2 Oct, 6 Nov, 4 Dec

Note
8.0 NEXT COMMUNITY FORUMS  
8.1 State Government Candidates7.00pm Wednesday 14 November 2018 OG Bowling Club All
8.2 BE&CH ProjectMay 2019 NE